Senior or Coordinator

• Financial Management & Accounting
  ▸ Performed monthly bank and cash reconciliations and maintained financial records in the Agresso accounting system, ensuring accuracy and timely reporting.
  ▸ Processed payment requests and accounting entries; verified receipts and invoices against budgets and organizational payment guidelines.
  ▸ Managed staff advances and clearances, tracking outstanding balances and following up on settlements within required timeframes.
  ▸ Supported payroll review processes and prepared severance payment documentation in compliance with organizational policy.
  ▸ Maintained organized filing and archiving of all finance and accounting documents to support internal and external audit readiness.
• Budget & Programme Support
  ▸ Prepared budget estimates for workshops, meetings, field monitoring visits, and training events for the IM Project unit, aligned with approved activity plans.
  ▸ Coordinated logistics and financial administration for organizational events and activities as directed by line management.
• Procurement & Supplier Management
  ▸ Conduct market surveys of venues and service providers to support long-term contract establishment with preferred suppliers.
  ▸ Ensured timely disbursement of project funds in accordance with the approved authorization matrix.
  ▸ Processed per diem, accommodation, and travel reimbursements for project partners and government counterparts, verifying entitlements against approved budgets and payment guidelines prior to disbursement.

▸ Supported the ENUFF project by managing finance and administration documentation aligned with donor reporting requirements.
▸ Oversaw procurement activities following organizational procurement policies and ensured all processes met compliance standards.
▸ Managed petty cash and produced monthly expenditure reports; processed staff advances and allowances.
▸ Entered financial data into SAP SBD and maintained staff timesheet records in Excel.
▸ Administered the fixed asset register, assigned inventory numbers, and coordinated repair and maintenance of office equipment and vehicles.

• Finance

▸ Maintained daily bookkeeping for field staff expenditures related to the EU Grant portfolio.
▸ Prepared payment vouchers and submitted to Finance Admin Coordinator for authorization.

▸ Performed weekly and monthly reconciliations of cash and bank accounts; submitted consolidated reports to the Country Finance Director.
▸ Verified all payment requests against approved budgets and account codes in accordance with Plan International's Finance Manual.
▸ Supported cash advance management for staff, partners, and community members; maintained organized filing of all financial documents for internal and external audits.

• Administration & Procurement
  ▸ Coordinated travel logistics including vehicle hire, hotel bookings, and flight arrangements for project teams.
  ▸ Obtained competitive quotations for goods and services; prepared comparative analyses for the procurement committee and issued purchase orders per the Finance Manual.
  ▸ Managed office supplies, equipment inventory, and liaison with external service providers.
• Safeguarding
  ▸ Served as the departmental focal point for the Safeguarding Children and Young People Policy (SCYPP), embedding safeguarding protocols into team processes.
  ▸ Delivered induction briefings and periodic refresher training to staff and project associates.
  ▸ Led the annual safeguarding compliance monitoring exercise for the project unit.